Notification of birth Acceptance Supplementary data delivery

Teaser

Have you had a child and would like to submit details and proof of birth, first name declaration and name determination to the registry office? Find out more here.

  • Service description

    If you have had a child, you must notify the relevant registry office and submit the required documents.
    If your child was born in a hospital or birth centre, the birth will be reported to the registry office by these institutions. In the case of a home birth, you will receive a birth certificate, which you must hand in personally at your local registry office.
    Other details and documents required for the birth to be certified must be submitted to the relevant registry office in addition to the birth notification if they cannot be taken from registers to which the registry office has access.

    The registry office keeps a register of births in which the following entries are made:

    • The child's first names and maiden name
    • Place, day, hour and minute of birth
    • The gender of the child
    • The first names and surnames of the parents, their gender

    Choice of the child's first name:
    As the legal guardian, you are free to choose the child's first name; the first name chosen must not be contrary to the child's best interests.

    Choice of the child's birth name:
    If you have a joint married name, the child will be given this as its birth name.
    If you as parents do not have a married name and you have joint custody, you can declare to the registry office that the name used by the father or mother at the time of the declaration will be the child's birth name. A declaration made after the birth has been notarised must be officially certified. If you have chosen a birth name for your child, this will also apply to any further children.

    The legal guardians can specify to the registry office that a child should be given the surname

    • according to the law of a country to which a parent belongs,
    • under German law, if one parent has their habitual residence in Germany
    • in accordance with the law of the country to which the person granting the name belongs.

  • Procedure

    In order for the birth of your child to be notarised, the responsible registry office requires information and proof from you.

    • Bring the originals of all required documents with you to your visit to the relevant registry office.

  • Which documents are required?

    The following documents must always be presented at the birth of the child:

    1. in the case of married parents, their marriage certificate or a notarised printout from the marriage register and their birth certificates if the registration data of the parents' birth cannot be found on the marriage certificate,
    2. in the case of unmarried parents, the mother's birth certificate and, if paternity has already been recognised, the declarations of paternity and the father's birth certificate and, if applicable, the declarations of custody,
    3. an identity card, passport or other recognised passport replacement document of the parents and
    4. in the case of oral notification, a certificate of birth issued by a doctor or a midwife or maternity nurse, provided they were present at the birth.

    The registry office may request further documents from you if this is necessary to prove information.

  • What fees are incurred?

    There are no fees.

  • What deadlines do I have to observe?

    The birth of the child must be reported to the relevant registry office within one week. If a child is stillborn, the notification must be made no later than the third working day following the birth.

    Parents with joint custody who do not have a married name must notify the competent registry office of the child's birth name within one month of the child's birth. If no notification is made within this period, this will be forwarded to the family court.

    The child's first names must be notified within one month.

  • Processing time

    Processing may take a few days.

  • Legal basis

  • Short text

    • Notification of birth Acceptance Supplementary data delivery
    • After the birth of the child, details and documents must be sent to the registry office for notarisation
    • In addition to the notification of birth, documents must be submitted to determine the first name and birth name.
    • The registry office in whose district the child was born is responsible.
       

  • Issuing body

    Free Hanseatic City of Bremen
    The Senator for Home Affairs
    Department 23 - Civil Status Law
     

  • Typing

    2;3

  • Library entry status

    6

Responsible departments

Responsible employees